Participants

Sorry, applications for stalls are now closed.  HOWEVER we are still looking for entertainers for the main stage.  Please get in contact at the Apply Now button below.

Applications for stalls, slots and spaces for the Alvechurch Picnic 2024 are very welcome.  We encourage you to share with local businesses, charities, groups, activity groups – it’s a great opportunity to get your name out there, sign up new members, raise a ton of money and get new business.

Whether you want a stall, a space or an entertainment slot for either afternoon or evening this is the place to register. Please fill in the form with as many details as possible and we will be in touch!

Please support YOUR local annual event and let’s make it the best yet!

Date:

Sunday 26th May 2024

Venue:

The Meadows, Meadow Lane, Alvechurch

Agenda:

As a participator in the Picnic itself you will need to be set up and your vehicle clear of the car park by 10:00 latest.
There is an official road closure which will apply at this time and no vehicles will be allowed access after this time.

The organisers will be on site and ready to receive you from 7:30am – make yourself known to anyone in a high vis jacket and we will assist you.

Please ensure your stand/space is ready for business by 10:30am when the dog show starts (please note new time), 11:30am at the very latest.  The dog show kicks off the day at 10:30am and the official opening is 12:00pm.

On the day please try and publicise your stall on our Facebook and Twitter social channels (as well as your own!)

To help you enjoy a wonderful day with us at the Picnic we have prepared answers to a few frequently asked questions.

Permit
Drop off permits have now been issued to all registered participants. Please print out and fill in the details very clearly, in case we need to reach you in an emergency, and place in clear view on your dashboard.

Vehicle access
Apart from very specific access (emergency vehicles, animal welfare reasons, pre-arranged permission) there is NO vehicle access onto the field. The car park is used to site specific prearranged stalls so cannot be used for parking or leaving cars with supplies. 

Setting Up on the Day
For those not so familiar with the Meadows, it is a public park with access only from a small car park so any equipment / stock you bring will need to be carried from the car park to the location of your stall which may be on the far side of the field. Please prepare for this, we can’t put all the stalls close to the car park, sorry. Perhaps bring a trolley or even a wheelbarrow to help you? Plus some helpers..

Dropping off
Due to the continued success of the event with more and more participants we will be operating half hour pre-allocated slots in order for every stall holder to access the car park, unload and vacate. We do ask you make every effort to come within your allotted time, unload as quickly as possible and vacate your slot as quickly as possible.  This will allow us to get all stallholders in and unloaded before the road closure at 10am.  The current list can be found here.

Parking
There is a free car park in Tanyard Lane behind the Red Lion – please observe any notifications.  Please do NOT park in the Red Lion – they now operate parking fines for all cars staying over 3 hours and not being notified to the staff.

We have 3 disabled parking spaces available.  Should you need this facility we do have limited spaces just down Meadow Lane courtesy of a kind resident.  Let us know and we will do what we can.

Collecting at the end of the day
It won’t be possible to operate this system at the end of the day as you will all be keen to pack up, get home and put your feet up after a busy day (or head over to the Cricket Club to celebrate).  So we do ask that you first move all your stock, gazebo and belongings to the car park. Once  you have done this then please do go and get your car to load up your belongings and vacate the car park as quick as possible in order for others to do the same. We appreciate this is a busy time so again your patience, whilst we get you in out and out as quickly as possible, is very much appreciated!

The road closure is in place until 5.00 to protect pedestrians walking home down Meadow Lane. Please drive carefully so we continue our excellent track record of no accidents.

Get in touch – please note the Committee members are all volunteers and most work full time so it may take a couple of days.